GUEST WEEKLY BILL

GUEST ACCOUNTING

ACCOUNT: A statement of money paid or owed
ACCOUNTING:  the process of first classifying & summarizing & reporting financial transactions.
GUEST ACCOUNT/ LEDGER:  accounts of registered guests.
It is the account of in-house guest, who is registered in the hotel. When guest arrives he if given GRC, by filling this he gets registered and his room account is opened. All the guest purchases ,room charges & taxes are recorded here.
E.g.: room charges, food eaten in restaurant, had drinks in bar, laundry service, luxury tax, telephone charges, internet etc.

GUEST ACCOUNTING:
 Means knowledge of what is to be received from the guest & what is to be paid to the guest. To have updated information of the guest account at any point of time, various accounting systems are used as per the requirement of the hotel.

Objective of the guest accounting process are:
1.      Is to ensure that all financial transactions made by the guest are recorded & filed in the guest account.
2.      To collect payment for all guest transactions

Types of transactions:
1.      Accounts receivables: f & b charges, room rate, laundry etc paid by the guest at the time of departure.
2.      Accounts payable: advances received
3.      Cash transactions: when guest pays in cash. There is no increase or decrease in the net outstanding balance.
TYPES OF ACCOUNTING SYSTEMS:
  1. Manual System
  2. Semi automatic system
  3. Fully automatic system

MANUAL/ NON AUTOMATED SYSTEM OF ACCOUNTING:
This includes manual accounts calculations which are carried out by the staff. This system ensured through a series of columns listing individual debit & credit entries (debit: what comes in & credit: what goes out). These systems have so many drawbacks as it is prone to many errors, time consuming & really tough to handle numerous room data. This system is useful for small hotels only where workload is not too much.

GUEST WEEKLY BILL:

Various documents are prepared in hotels, to record financial transactions of resident guest for their purchases, need posting of these charges from their vouchers to the respective guest folios. For long staying guest a weekly bill is prepared periodically which looks like


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